Last updated May 25, 2018
Thank you for choosing TLD Systems Inc. (“company”, “we”, “us”, or “our”). We are committed
to protecting your personal information and your right to privacy. If you have any
questions or concerns about our policy, or our practices with regards to your personal
information, please contact us at
info@tldsystems.com.
When you visit our website https://www.tldsystems.com, and use our services, you trust us
with your personal information. We take your privacy very seriously. In this privacy
notice, we describe our privacy policy. We seek to explain to you in the clearest way
possible what information we collect, how we use it and what rights you have in relation
to it. We hope you take some time to read through it carefully, as it is important. If
there are any terms in this privacy policy that you do not agree with, please discontinue
use of our Sites and our services.
This privacy policy applies to all information collected through our website (such as
https://www.tldsystems.com or https://hipaa-manual.tldsystems.com), and/or any related
services, sales, marketing or events (we refer to them collectively in this privacy policy
as the "Sites").
Please read this privacy policy carefully as it will help you make informed decisions
about sharing your personal information with us.
- WHAT INFORMATION DO WE COLLECT?
- HOW DO WE USE YOUR INFORMATION?
- WILL YOUR INFORMATION BE SHARED WITH ANYONE?
- DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?
- HOW LONG DO WE KEEP YOUR INFORMATION?
- HOW DO WE KEEP YOUR INFORMATION SAFE?
- DO WE COLLECT INFORMATION FROM MINORS?
- WHAT ARE YOUR PRIVACY RIGHTS?
- DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
- DO WE MAKE UPDATES TO THIS POLICY?
- HOW CAN YOU CONTACT US ABOUT THIS POLICY?
Personal information you disclose to us
We collect personal information that you provide to us such as name, address, contact
information, passwords and security data, and payment information.
We collect personal information that you voluntarily provide to us when registering at the
Sites expressing an interest in obtaining information about us or our products and
services, when participating in activities on the Sites or otherwise contacting us.
The personal information that we collect depends on the context of your interactions
with us and the Sites, the choices you make and the products and features you use. The
personal information we collect can include the following:
- Name and Contact Data. We collect your first and last name, email address,
postal address, phone number, and
- other similar contact data.
- Credentials. We collect passwords, password hints, and similar security information used
for authentication and account access.
- Payment Data. Our payment processor collects data necessary to process your payment
if you subscribe, such as your payment instrument number (such as a credit card number),
and the security code associated with your payment instrument. All payment data is stored
by our payment processor and you should review its privacy policies and contact the
payment processor directly to respond to your questions.
All personal information that you provide to us must be true, complete and accurate, and
you must notify us of any changes to such personal information.
^ Return to the top ^
Information collected from other sources
We may collect limited data from public databases, marketing partners, and other outside
sources.
We may obtain information about you from other sources, such as public databases, joint
marketing partners, as well as from other third parties. Examples of the information we
receive from other sources include: publicly available databases; marketing leads and
search results and links, including paid listings (such as sponsored links).
We process your information for purposes based on legitimate business interests, the
fulfillment of our contract with you, compliance with our legal obligations, and/or your
consent.
We use personal information collected via our Sites for a variety of business purposes
described below. We process your personal information for these purposes in reliance on
our legitimate business interests ("Business Purposes"), in order to enter into or perform
a contract with you ("Contractual"), with your consent ("Consent"), and/or for compliance
with our legal obligations ("Legal Reasons"). We indicate the specific processing grounds
we rely on next to each purpose listed below.
We use the information we collect or receive:
- To send you and your workforce marketing and promotional communications for Business
Purposes. We and/or
our third party marketing partners may use the personal information you send to us for our
marketing purposes, if this is in accordance with your marketing preferences. You can
opt-out of our marketing emails at any time (see the "WHAT ARE YOUR PRIVACY RIGHTS" section below).
- To send administrative information to you for Business Purposes. We may use your
personal information to send you product, service and new feature information and/or
information about changes to our terms, conditions, and policies.
- Fulfill and manage your orders for Contractual reasons. We may use your information to
fulfill and manage your orders, payments, returns, and exchanges made through the Sites.
^ Return to the top ^
We only share information with your consent, to comply with laws, to protect your rights,
or to fulfill business obligations.
We only share and disclose your information in the following situations:
- Compliance with Laws. We may disclose your information where we are legally required
to do so in order to comply with applicable law, governmental requests, a judicial
proceeding, court order, or legal process, such as in response to a court order or a
subpoena (including in response to public authorities to meet national security or law
enforcement requirements).
- Vital Interests and Legal Rights. We may disclose your information where we believe
it is necessary to investigate, prevent, or take action regarding potential violations of
our policies, suspected fraud, situations involving potential threats to the safety of
any person and illegal activities, or as evidence in litigation in which we are involved.
- Vendors, Consultants and Other Third-Party Service Providers. We may share your data
with third party vendors, service providers, contractors or agents who perform services
for us or on our behalf and require access to such information to do that work. Examples
include: payment processing, data analysis, email delivery, hosting services, customer
service and marketing efforts. We may allow selected third parties to use tracking
technology on the Sites, which will enable them to collect data about how you interact
with the Sites over time. This information may be used to, among other things, analyze
and track data, determine the popularity of certain content and better understand online
activity. Unless described in this Policy, we do not share, sell, rent or trade any of
your information with third parties for their promotional purposes.
- Business Transfers. We may share or transfer your information in connection with, or
during negotiations of, any merger, sale of company assets, financing, or acquisition of
all or a portion of our business to another company.
- With your Consent. We may disclose your personal information for any other purpose
with your consent.
^ Return to the top ^
We may use cookies and other tracking technologies to collect and store your information.
We may use cookies and similar tracking technologies (like web beacons and pixels) to
access or store information. Specific information about how we use such technologies and
how you can refuse certain cookies is set out in our
Cookie Policy.
^ Return to the top ^
We keep your information for as long as necessary to fulfill the purposes outlined in this
privacy policy unless otherwise required by law.
We will only keep your personal information for as long as it is necessary for the
purposes set out in this privacy policy, unless a longer retention period is required or
permitted by law (such as tax, accounting or other legal requirements). No purpose in this
policy will require us keeping your personal information for longer than 7 years past the
termination of the user's account.
When we have no ongoing legitimate business need to process your personal information, we
will either delete or anonymize it, or, if this is not possible (for example, because
your personal information has been stored in backup archives), then we will securely store
your personal information and isolate it from any further processing until deletion is
possible.
^ Return to the top ^
We aim to protect your personal information through a system of organizational and
technical security measures.
We have implemented appropriate technical and organizational security measures designed to
protect the security of any personal information we process. However, please also remember
that we cannot guarantee that the internet itself is 100% secure. Although we will do our
best to protect your personal information, transmission of personal information to and from
our Sites is at your own risk. You should only access the services within a secure environment.
^ Return to the top ^
We do not knowingly collect data from or market to children under 18 years of age.
We do not knowingly solicit data from or market to children under 18 years of age.
By using the Sites, you represent that you are at least 18 or that you are the parent or
guardian of such a minor and consent to such minor dependent’s use of the Sites. If we
learn that personal information from users less than 18 years of age has been collected,
we will deactivate the account and take reasonable measures to promptly delete such data
from our records. If you become aware of any data we have collected from children under
age 18, please contact us at mbrody@tldsystems.com.
^ Return to the top ^
You may review, change, or terminate your account at any time.
If you are resident in the European Economic Area you should not be using this site and we
respectfully request that you leave immediately.
Account Information
If you would at any time like to review or change the information in your account or
terminate your account, you can:
Log into your account settings and update your user account.
Upon your request to terminate your account, we will deactivate or delete your account and
information from our active databases. However, some information may be retained in our
files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our
Terms of Use and/or comply with legal requirements.
Cookies and similar technologies:
Most Web browsers are set to accept cookies by
default. If you prefer, you can usually choose to set your browser to remove cookies and
to reject cookies. If you choose to remove cookies or reject cookies, this could affect
certain features or services of our Sites.
Opting out of email marketing: You can unsubscribe from our marketing email list at any
time by clicking on the unsubscribe link in the emails that we send. You will then be
removed from the marketing email list – however, we will still need to send you
service-related emails that are necessary for the administration and use of your account.
To otherwise opt-out, you may
Contact us using the contact information provided.
^ Return to the top ^
Yes, if you are a resident of California, you are granted specific rights regarding access
to your personal information.
California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits
our users who are California residents to request and obtain from us, once a year and free
of charge, information about categories of personal information (if any) we disclosed to
third parties for direct marketing purposes and the names and addresses of all third
parties with which we shared personal information in the immediately preceding calendar
year. If you are a California resident and would like to make such a request, please
submit your request in writing to us using the contact information provided below.
If you are under 18 years of age, reside in California, and have a registered account
with the Sites, you have the right to request removal of unwanted data that you publicly
post on the Sites. To request removal of such data, please contact us using the contact
information provided below, and include the email address associated with your account and
a statement that you reside in California. We will make sure the data is not publicly
displayed on the Sites, but please be aware that the data may not be completely or
comprehensively removed from our systems.
^ Return to the top ^
Yes, we will update this policy as necessary to stay compliant with relevant laws.
We may update this privacy policy from time to time. The updated version will be indicated
by an updated “Revised” date and the updated version will be effective as soon as it is
accessible. If we make material changes to this privacy policy, we may notify you either
by prominently posting a notice of such changes or by directly sending you a notification.
We encourage you to review this privacy policy frequently to be informed of how we are
protecting your information.
^ Return to the top ^
If you have questions or comments about this policy, you may contact our Data Protection
Officer (DPO), Dr.Michael Brody, by email at
mbrody@tldsystems.com, or by US mail at:
TLD Systems Inc.
Dr.Michael Brody
6 Edscho Lane
Commack, NY 11735
United States
If you have any further questions or comments about us or our policies, email us at
info@tldsystems.com or by US Mail at:
TLD Systems Inc.
6 Edscho Lane
Commack, NY 11735
United States
Phone: (631) 403-6687
HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?
Contact us by the methods above.
^ Return to the top ^